Catering Sales Coordinator | Full-Time

New Yesterday

Oak View Group
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. More information at , and follow OVG on , , , and . Position Summary
Under general supervision, the Sales Coordinator provides assistance and administrative support to the Catering Sales Managers and Catering Director; assists in all adminstrative assistance required for the facility and preparation of catering internal and external communications. This role pays an hourly wage of $24 to $25. Benefits for FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays). This position will remain open until Sept 30, 2024 Responsibilities
Assist Catering SalesTeam in the preparation of upcoming events and related correspondence; review documents for completeness and accuracy; assist in following up with facility users regarding deposits, insurance and other related license agreement requirements. Ordering of all linens, rentals, required vendors. Assist Catering Team in updating Triple Seat booking system. Uploading payments, invoices, notes, deposits, credit card payments etc. Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department. Responsible for creation of weekly Banquet Event Order Packet; attend weekly meeting and take notes in real time to send out to the team. Update weekly reports for pacing and forecasting, finanical reports. Attend & assist in food tastings and menu projects. Project managment for research and catering trends. Coordinate client “promotions" using Canva software. Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless hospitality. Perform other duties as required. Qualifications
Minimum of two (2) years of increasingly responsible experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting Bachelor’s degree from an accredited college or university with major course work in business administration, hospitality management or other related Additional years of experience may be substituted for formal education Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing; type at a speed necessary for successful job Ability to prioritize work and effectively resolve workload issues Learn and understand the operation of a convention center and apply that knowledge to continually improve Make basic arithmetic calculations (addition, subtraction, multiplication, and division) either manually or by operating a calculator
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Location:
Philadelphia
Job Type:
FullTime

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