Medical Office Manager – Concierge Psychiatric Practice (Full-Time) Location: Huntington, NY Start Date: ASAP

We are a concierge-style psychiatric practice offering personalized care for children, adolescents, and adults. In addition to standard psychiatric services, we also provide Transcranial Magnetic Stimulation (TMS) therapy.

We are seeking a motivated, detail-oriented, and personable Office Manager to oversee the daily operations of our boutique practice. This role is ideal for someone who values a stable, balanced work environment with a friendly culture and reasonable pace.

Responsibilities Oversee daily office operations, including patient check-in/check-out, scheduling, and phone/email communication Manage billing (fee-for-service model) and assist with insurance prior authorizations for medications Maintain accurate office documentation and records Identify opportunities to improve office flow and efficiency Support clinical team with administrative needs as they arise

Qualifications Prior experience in a medical or mental health office setting preferred, but not required Excellent organizational, multitasking, and communication skills Comfortable using EHR systems, email, scheduling platforms, and basic billing workflows Professional, discreet, and personable demeanor with strong attention to detail Self-motivated and proactive, with the ability to take initiative and work independently

What We Offer A warm, collaborative work environment with a small, supportive team Competitive pay, paid time off, and opportunities for growth within the practice Flexible schedule, including the option to work from home 1–2 days per week Convenient private parking in Huntington Village Training as a TMS technician with additional compensation.

If you are a proactive team player with excellent organizational skills and a heart for patient care, we would love to hear from you.

To Apply:  Please email your resume and a brief cover letter to   with the subject line:  “Office Manager Application – [Your Name].”