Location: 5 days / week onsite in Santa Monica Hours: 8:30am to 5:30pm

Primary Objective

To manage daily operations, promote an atmospheric and efficient working environment, coordinate inbound and outbound logistics and maintain effective communications within the company.

Key Responsibilities

Manage incoming calls, ensuring they are directed to the relevant parties promptly Oversee the Marketing collateral program, including production and distribution coordination Arrange all incoming and outgoing logistics services and manage deliveries, both inbound and outbound, and tender appropriately for cost saving measures Order and replenish office supplies and staff amenities to maintain daily operational needs. Promote a hygienic, safe and atmospheric office working environment including ensuring proper care for furniture, plants, video, office scent, and music Oversee the maintenance and proper functioning of office equipment and production machinery, troubleshooting technical issues as needed and escalating investment requests to Senior Management. Greet visitors and vendors upon arrival, assist them accordingly, and direct them to the appropriate departments or personnel. Manage and control office security access including maintaining register of all alarm codes, keys, building passes etc. Manage travel bookings for teams in advance e.g. flights, accommodation, and transport Control all operating business vendors for system and building services and book in as required Serve as a backup for quoting and administrative tasks related to the Contracts Department

Requirements:

Strong organizational and multitasking abilities Excellent communication and interpersonal skills Attention to detail and good work ethics Professional appearance, courteous manner, and clear, friendly phone voice. Time management & possesses strong critical thinking skills, including analytical thinking, problem-solving, and decision-making abilities, which are essential for addressing challenges, making informed choices, and ensuring efficient operations. Demonstrate loyalty to leadership and escalate internal conflicts, violation of HR policies compliance to management.