Job Title: Sales Coordinator

Location: Retail location: California, Colorado, Oregan, Oklahoma

Department: Retail

Reports To: General Manager

Job Type: Full time, nonexempt

Overview: The Sales Coordinator to join our sales team has excellent communication skills, strong organizational abilities, and a proactive attitude. The Sales Coordinator plays a critical role in supporting the sales team, ensuring smooth operations, and contributing to the company's strategic goals.

Key Responsibilities:

Provide administrative support to the sales team, including managing schedules, preparing documents, and handling correspondence. Assist in the preparation of sales proposals, contracts, and presentations. Maintain accurate records of sales activities, customer interactions, and sales performance using CRM software. Coordinate and schedule meetings, appointments, and travel arrangements for the sales team. Handle incoming inquiries from customers and direct them to the appropriate sales representative. Prepare and distribute sales reports, dashboards, and performance metrics to the sales team and management. Assist with the organization and coordination of sales events, trade shows, and promotional activities. Ensure timely follow-up on sales leads and maintain a database of potential and existing customers. Manage and update the sales department's documentation, including price lists, product information, and promotional materials. Support the sales team in the execution of marketing campaigns and initiatives. Perform other administrative tasks as required to support the sales department. Key Performance Indicators (KPIs): Accuracy and timeliness of sales documentation and reports. Efficiency in scheduling and coordinating sales activities. Response time to customer inquiries and follow-ups. Quality and effectiveness of administrative support provided to the sales team. Contribution to the overall efficiency and productivity of the sales department. Key Challenges: Managing multiple tasks and priorities in a fast-paced sales environment. Ensuring the accuracy and completeness of sales records and documentation. Maintaining effective communication and coordination with the sales team and other departments. Staying organized and meeting deadlines in a dynamic work environment. Providing exceptional administrative support to a high-performing sales team. Qualifications: Minimum of 3 years of experience in an administrative or sales support role. Proficiency in CRM software and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational, time management, and multitasking skills. Strong verbal and written communication skills. High attention to detail and accuracy. Ability to work independently and as part of a team. Strong problem-solving and decision-making skills. Experience with event coordination and marketing support is a plus.

Key Competencies: Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain an organized workspace. Communication: Strong verbal and written communication skills to interact with the sales team and customers. Attention to Detail: Ability to ensure accuracy and completeness in sales documentation and records. Problem-Solving: Ability to anticipate issues, identify solutions, and implement effective strategies. Adaptability: Flexibility to adapt to changing priorities and demands in a fast-paced environment. Collaboration: Ability to work effectively with the sales team and other departments. Proactive Attitude: Taking initiative and being proactive in supporting the sales team and the organization.