Event Coordinator & Sales Support Specialist Location: Solana Beach, CA (Hybrid) Travel: Up to 50% Reports To: Dave Musil, Managing Partner

Please ensure you read the below overview and requirements for this employment opportunity completely.

Position Overview We are seeking a detail-oriented, highly organized Event Coordinator & Sales Support Specialist to join our team. This role balances sales support, event planning, project management, and portfolio maintenance. The ideal candidate thrives in a fast-paced environment, is comfortable juggling multiple priorities, and serves as the central link between sales, clients, and internal teams. Work Structure: This is a hybrid position. The successful candidate will work full-time onsite in Solana Beach, CA for the first several months for onboarding and training. After that, the role transitions to 50% remote work , when not traveling for events and trade shows.

Key Responsibilities Paperwork Processing Prepare and organize sales documents, including proposals, contracts, and reports. Complete customer-facing paperwork such as new item forms, deviations, and related requests for the sales team. Salesforce, Data Aggregator & Google Drive Manage internal projects by assigning tasks with due dates and keeping teams accountable. Complete and distribute weekly Salesforce Opportunity and Event Reports for brands. Generate brand-specific sales reports using the company’s Data Aggregator. Maintain organized and up-to-date sales records and files. Assisting the leadership team with managing their salesforce. Trade Show & Event Coordination Track leads, opportunities, and customer information in Salesforce; route leads to appropriate sales managers. Schedule meetings, calls, and follow-ups tied to internal projects and events. Travel as needed to support trade shows, events, and promotions. Serve as the liaison between sales reps, clients, and internal teams. Oversee event logistics, including timelines, budgets, vendors, and venues. Book trade show booths up to one year in advance, coordinating with organizers and internal stakeholders. Manage event setup: brand samples, décor, promotional materials, and staffing. Handle event registration, guest lists, and on-site check-ins. Track event-specific P&L, negotiate contracts, and ensure budget compliance. Provide post-event reports, feedback, and actionable insights. Support marketing and sales by ensuring events align with company goals. Troubleshoot and resolve on-site event issues quickly and effectively. Portfolio Deck Creation & Maintenance Update portfolio decks automatically when brands are added or removed. Maintain decks by categorization (e.g., minority-owned, specialty). Create distributor decks and customized client decks as needed. Miscellaneous Process client requests quickly and accurately. Provide general team support and assist where needed.

Qualifications Bachelor’s degree preferred. 1–3 years of experience managing multiple priorities in a fast-paced environment. Strong organizational skills and exceptional attention to detail. Proficiency in Microsoft Office (Excel, PowerPoint, Word). Experience with CRM systems (Salesforce strongly preferred). Ability to travel up to 50%. Clear, professional communication skills with a proactive, problem-solving mindset. Strong team-first attitude and ability to adapt quickly.

Skills & Attributes Project management and deadline accountability. Data analysis and reporting comfort (Salesforce, data tools, Google Drive). Event management, budgeting, and vendor coordination experience. Creativity and precision in sales/portfolio deck creation. Calm under pressure with the ability to resolve on-site issues effectively.