Position Overview We are seeking a highly adaptable, proactive, and resourceful Executive Assistant to support a senior sales leader who manages the Encino sales office, oversees the Orange County sales manager and their team, and works directly with the CEO, COO, and other departments on company-wide initiatives. This role blends executive support, sales operations assistance, cross-office coordination, and strategic project management. The ideal candidate will be a self-starter with exceptional organizational skills, able to anticipate needs, manage shifting priorities, and thrive in a fast-paced sales environment while maintaining the highest level of professionalism and discretion. Key Responsibilities Executive & Office Support ● Adapt quickly to changing priorities, unexpected situations, and different work styles across the sales organization. ● Anticipate needs and take initiative without being asked. ● Manage complex calendars, schedule meetings, and ensure full preparation for engagements. ● Attend high-level strategy sessions with the CEO, COO, and leadership team; take detailed notes and manage follow-ups. ● Maintain confidentiality and handle sensitive business matters with discretion. Sales Operations Support ● Assist with tracking sales performance and compiling reports for senior management and stakeholders. ● Help prepare accurate sales forecasts based on input from multiple sales teams. ● Use Google Sheets and AI-powered tools to organize, analyze, and present data efficiently. ● Coordinate with both the Encino sales team and the OC sales manager to ensure alignment on goals, activities, and reporting. ● Support the senior sales leader in managing sales team communications, meeting agendas, and project deadlines. Cross-Department Coordination ● Work closely with marketing, product development, and customer success teams to ensure a seamless customer experience. ● Assist in the follow-through and implementation of company initiatives across departments. Facilitate clear communication and alignment between sales and other departments. Logistics ● Organize travel, prepare expense reports, and manage meeting/event logistics. ● Run occasional errands or off-site tasks; must have a reliable vehicle and a valid driver's license. ● Provide driving assistance for the senior sales leader as needed for business purposes. Culture Fit ● Comfortable in a high-energy, direct, and fast-talking sales environment, collaborating with a close-knit team. ● Brings a professional yet approachable demeanor, with resilience and a good sense of humor. Communicates clearly and directly, without being easily flustered. ● Balances professionalism with the ability to build rapport in a relationship-driven culture. Qualifications ● Proven experience as an Executive Assistant, preferably in a sales or multi-department Environment. 1 year of experience. ● Strong organizational skills with the ability to manage multiple priorities simultaneously. ● High integrity, dependability, and trustworthiness. Excellent communication and interpersonal skills. ● Proficiency in Google Workspace (Docs, Calendar, Drive, Slides) with strong Google Sheets skills, or the ability to quickly learn and use advanced tools including AI to improve efficiency and streamline workflows. ● Familiarity with sales/CRM tools is a plus. ● Must have reliable transportation and the ability to drive the senior sales leader to business appointments when necessary. Physical Requirements ● Prolonged periods of sitting at a desk and working on a computer at the Encino headquarters. ● Ability to lift and carry up to 20 pounds (e.g., office supplies, meeting materials). ● Occasional travel to the Orange County office or other local locations as business needs arise. ● Ability to run occasional local errands and provide driving assistance for the senior sales leader. Job Type: Full-time Pay: $25.00 per hour Expected hours: 40 per week Benefits: 401(k) Dental insurance Health insurance Vision insurance Work Location: In person