Administrative Assistant

Company: Ultra Intelligence & Communications

Command, Control, Intelligence, and Encryption (C2I&E)

Join us in our mission to provide the world's military members with the latest, most customizable solutions and capabilities, enabling mission success anywhere around the globe. At Ultra Intelligence and Communications (I&C), we provide critical, tactical capabilities to enhance and accelerate decision-making in the most challenging environments. By joining us, you will experience unrivaled opportunities for growth and innovation and be a part of a dynamic and diverse team that pushes boundaries and drives meaningful change in intelligence and communications.

We are seeking a detail-oriented Administrative Assistant to join our Austin, TX office. In this role, you will provide direct support to the VP of Sales and the broader sales team, ensuring smooth execution of sales orders and day-to-day administrative operations. Responsibilities include managing documentation, coordinating schedules, handling correspondence, and assisting with sales-related tasks that keep the team organized and efficient. The ideal candidate is proactive, organized, and able to manage multiple priorities in a fast-paced environment while maintaining a high level of professionalism and accuracy.

Key Responsibilities:

• Receives, organizes, orders, and reports on the release of program items.
• Creates and maintains action item lists with unique identifiers to track, clarify, and facilitate the exchange of information between program management teams.
• Creates and maintains status-tracking documents that identify milestones and associated project deliverables and tasks.
• Assists Program Managers in the conduct and completion of project-related duties and functions.
• Other duties as assigned.

Required Skills:

• High school diploma or equivalent
• 3+ years of related project management/administrative assistant experience
• Ability to obtain a US Government security clearance. Security clearances are granted to U.S. citizens.

Desired Skills:

• Bachelors' Degree
• Knowledge of project management applications, techniques, and procedures
• Willingness to communicate effectively, both verbally and in writing
• Willing to recognize and resolve problems, select work methods, and set priorities
• Skill in maintaining positive relations with others, both inside and outside the organization, and obtaining cooperation
• Skill in analyzing complex information and indicating logical conclusions or recommendations
• Skill in the use of various software programs, including Outlook, Word, Excel, Project, and PowerPoint

Notice:

Due to the nature of the programs we deliver for our customers, candidates may need to obtain the relevant security clearance or handle export-controlled material as defined by the role's requirements.

Our Benefits:

• Annual Bonus Performance Related
• Competitive Paid Time Off (PTO) package plus 11 company holidays
• Early finish on Friday
• 401K w/ company match
• Medical/Dental/Vision Benefits
• Student Loan Assistance Program
• Array of voluntary benefit offerings

Ultra I&C is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or other legally protected state or federal classes.

We provide affirmative action in employment for qualified individuals with disabilities and protected veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act. If you need an accommodation in any part of the application process, email careers@ultra-ic.com.