Position Summary

The Sales Coordinator supports the Sales team by managing CRM bid activity, maintaining accurate sales pipeline data, and providing reporting and administrative support. This role ensures bid opportunities are properly tracked, documented, and communicated to support effective sales execution.

Duties and Responsibilities

1. Review, qualify, and assign incoming CRM leads in coordination with Sales and management.
2. Maintain accurate and up-to-date CRM data for leads, opportunities, and pipeline status.
3. Consolidate leads into opportunities and ensure completeness of project information.
4. Review project documents to capture preliminary project scope and opening counts.
5. Assist with bid folder setup, plan downloads, and document organization.
6. Track addendums and document revisions and notify Sales of changes prior to bid deadlines.
7. Ensure bid documents and quotes are properly labeled and filed for awarded projects.
8. Support sales pipeline management, bid follow-up, and opportunity status updates.
9. Produce reports and analytics for leadership.
10. Order bid bonds, attend bid openings as needed, and assist with special projects.

Work Relationships and Scope

Works closely with General Managers, Assistant General Managers, and Sales team members. Supports CRM, bid management, and reporting activities across assigned regions.

Qualifications

• High School Diploma required; minimum of 1 year of experience in data entry or office administration.
• Construction industry experience preferred but not required.
• Strong attention to detail and accuracy with data management.
• Proficiency in Microsoft Office and CRM/database systems.
• Strong organizational, communication, analytical, and time-management skills.
• Ability to multitask, prioritize work, and collaborate effectively in a team environment.

Working Conditions

Office-based role in a controlled indoor environment. Frequent computer, phone, and email use. May require travel and use of a company vehicle. Occasional lifting up to 25 lbs. High level of interaction with internal teams and external partners.

General

Benefits: Medical and Dental Insurance, Vision, Life, and Disability Insurance, as well as Voluntary Benefits, HSA & FSA, and Employee contribution to 401k. Employer match, up to 4%. PTO and paid Holidays.

Hours: Standard business hours apply, though schedules may adjust depending on the time zone of assigned project.

Hourly: $26-$29

Employment for this position is contingent upon the successful completion of a background check.

This job description describes the general nature and level of work performed by employees assigned to this position and may be modified based on position location and facility need. It does not state or imply that these are the only duties and responsibilities assigned to the job. Employees may be required to perform other job-related duties as directed by management. All job requirements are subject to change over time, at the discretion of management, and to possible modification to reasonably accommodate individuals with a disability. If offered as a part-time position, wages will be non-exempt, paid at an hourly rate.

All your information will be kept confidential according to EEO guidelines.