We are seeking a highly organized, proactive Sales Operations & Marketing Coordinator to keep our business development and marketing initiatives running smoothly. This role is equal parts administrative powerhouse and project coordinator, ensuring that team reporting, marketing projects, and event logistics are executed with precision.

As the right hand to our VP of Business Development, you’ll coordinate events, manage timelines, support marketing activities, and ensure nothing falls through the cracks. You’ll also collaborate with local pharmacy teams to align on customer events and community engagement.    This position is ideal for someone who thrives in a fast-paced, mission-driven environment and enjoys balancing behind-the-scenes execution with outward-facing coordination.

Key Responsibilities Sales & Administrative Support   - Manage client, partnership, and affiliate contracts/documents and renewals. - Update CRM records from conference lists, marketing campaigns, and other lead sources, ensuring data accuracy for outreach. - Prepare reports, presentations, and sales materials for internal and external use. Cross-Functional Collaboration   - Partner with sales team members, marketing partners, and local stores to align on goals and priorities. - Support CARE Coordinator outreach efforts to providers, advocacy groups, and community stakeholders. - Assist with webinar planning, speaker coordination, and attendee engagement. Event & Project Management   - Coordinate logistics for conferences, tradeshows, customer events, and Neighborhood CARES initiatives. - Work with local pharmacy teams to plan and execute community outreach and educational events. - Oversee event timelines, vendor coordination, shipping of materials, and on-site setup support. - Serve as the point of contact for event registrations, confirmations, and follow-up communications. Marketing Coordination   - Manage timelines and deliverables for marketing campaigns, collateral production, and digital assets. - Coordinate with our marketing partners to ensure brand consistency across all materials. - Track inventory and place orders for promotional materials and giveaways. - Manage mass email outreach through HubSpot, including pre- and post-event communications, drip campaigns, and targeted marketing efforts. - Assist in managing Neighborhood LTC’s online presence through content updates, event promotion, and light social media coordination. Travel required for events, conferences, and on-site support.

Why Join Us?   Competitive Compensation & Growth: We offer competitive salaries, reflecting your contributions, with clear paths to career advancement.? Benefits: Our company offers -? Health, Dental, Vision, & Life Insurance Options? 401k (with match? Chaplain Services? 100% Employee-Owned.

Neighborhood LTC Pharmacy is an ESOP – which means in addition to your compensation and benefits, you will accrue ownership shares of the company throughout your employment.? Supportive, Community-Focused Environment: Our team values every member, working together to deliver outstanding care and service.? Professional Development: We invest in and encourage your growth with ongoing training and learning opportunities.? Balanced Work Life: This position is a hybrid office/remote work environment with required travel. Enjoy flexible work arrangements that respect your life outside the office while ensuring you’re an integral part of our mission.?

Qualifications Required: 2+ years of experience in administrative support, sales/marketing coordination, or project management.

Strong organizational skills with proven ability to manage multiple priorities and deadlines.

Excellent written and verbal communication skills.

Proficiency with CRM tools (HubSpot preferred; Salesforce, Zoho, Pipedrive, or similar accepted) .

Proficiency with Microsoft Office/Google Suite and Canva.

Ability to execute a wide variety of tasks with accuracy and efficiency.

Preferred: Direct experience with HubSpot CRM for contact management, reporting, and marketing/email campaigns.

Experience supporting events, tradeshows, or community engagement initiatives.

Familiarity with email marketing platforms, social media, or digital marketing campaigns.

Background working with Intellectual and Developmental Disabilities (IDD) populations, including comfort with person-first language and inclusive communication practices.

Prior experience in healthcare, pharmacy, or other mission-driven organizations.

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