Corporate Administrative Support

The position is responsible for supporting the Executive and the respective teams, responsible for performing advanced, diversified, and confidential administrative duties requiring broad and comprehensive experience, skills and knowledge of the organization and its policies and practices.

Job Duties and Responsibilities

• Manage confidential information.
• Manage calendars, schedule meetings and coordinate travel arrangements for senior leadership.
• Submit expense reports, prepare and track budgets.
• Prepare and edit correspondence, reports, presentations and other documents that support executive initiatives.
• Act as a primary point of contact for internal and external stakeholders ensuring timely and professional communication.
• Assist in preparing sales proposals, contracts and client presentations.
• Maintain and update CRM systems (e.g. Salesforce)
• Review and clean CRM data to remove duplicates, correct inaccuracies and ensure consistency. Assist with auditing customer data.
• Support new hires in Sales, Marketing and Customer Service by guiding them through CRM best practices for data entry and usage.
• Act as first point of contact for basic CRM-related issues.
• Build and manage reports in the CRM system.
• Respond to Ad-Hoc requests from department leaders for specific CRM data pulls.
• Log and track marketing campaigns in the CRM system.
• Support marketing team in building marketing campaigns in the CRM system.
• Assist in gathering market research data and preparing reports to inform marketing strategies.
• Maintain marketing collateral including all branded merchandise.
• Maintain reporting for all marketing channels and compile reports.
• Track and manage deadlines.
• Plan company events, meetings/presentations.
• Maintain company store and company merchandise.

Education/Experience/Licenses/Certifications

• Bachelor's degree with 5+ years' experience supporting Executives
• Proficient in Advanced MS Microsoft Word, Excel, PowerPoint, Outlook
• Proficient in CRM - Salesforce preferred.
• Capable of multi-tasking.
• Excellent listening, written and oral communication skills.
• Clear and concise communicate with all levels of an organization.
• Outstanding organizational skills.
• Able to exercise good judgment and critical thinking.
• Capable of prioritizing as business needs/tasks change.
• Maintain confidentiality and attention to detail.
• Flexibility, responsiveness, and willingness to take on assignments.
• Able to work quickly and meet deadlines.
• Excellent presentation skills.

Physical Demands/Working Conditions

• Majority of time will be spent in an office environment.
• After hours and weekend work may be required.
• Occasional travel.

Commitment to Responsible Care: Highway Transport's Quality Driven Delivery Management System policy has been developed by the company's senior management and serves as a visible commitment to ensuring the health and safety of our employees and contractors, protecting the environment and minimizing the impact of our operations on the roadways which we travel and the areas where we manage terminal facilities. Highway Transport shall comply with its Safety, Health, Environmental and Security Policy and Programs, Department of Transportation Regulations, applicable OSHA and EPA/State environmental regulations and applicable local regulations.

EOE/M/V/D/V

Highway Transport is a tanker trucking company that has been family-owned since 1948. When you join us, you become part of a family-orientated culture that values your contributions and supports your career ambitions.

We believe in taking care of our employees and ensuring their well-being. That's why we offer a competitive salary and a comprehensive benefits package designed to support you in every aspect of your life, including:

• 401(k) Match
• Paid Time Off
• Paid Holidays
• HSA Contribution Match
• Wellness Program
• Medical, Dental, Vision Insurance
• Disability, Accident and Life Insurance
• Discount Programs
• Paid Maternity Leave

Highway Transport does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.